WhenToWork Review

WhenToWork is an employee shift scheduling solution that allows companies to manage shifts manually or automatically, while enabling staff to view schedules, swap shifts, request time off, and more. With this tool, users can create recurring or variable weekly schedules for one or multiple locations, with the ability to add shifts manually or import them from a template. The drag-and-drop interface lets users copy and move shifts, while employees are automatically notified of any changes via SMS or email. Shifts can also be unassigned and moved to the company board, where employees can request them. Managers can track which employees have viewed and confirmed their schedules. When time-off requests are approved, schedules are automatically updated.
WhenToWork also includes an auto-fill feature that generates optimal schedules based on a set of parameters.

WHENTOWORK – TUTORIAL

WHENTOWORK – FEATURES

• Upload your company logo
• Create recurring or variable weekly work schedules
• Add shifts, copy from a previous week, or quickly import from an online template
• Drag-and-drop interface for easy shift swaps or cloning
• Assign shifts manually or automatically and check who is available or prefers a given time slot
• Allow employees to select their preferred shifts online
• Time-off information always available
• Multiple locations/departments can be viewed together or separately
• Free mobile apps for creating schedules from any smartphone
• Add unlimited managers and set their permissions
• Employees can view published schedules from their account
• Schedules can also be synced with Google Calendar, Outlook, and mobile devices
• Instant notifications sent via email and SMS
• Schedule reminders can be sent anytime
• Twelve different configurable schedule views
• Locations and departments can be displayed separately or together
• Control what managers and employees can see and do
• Company board available
• Employee board allows shift swaps/pickups
• Access schedules via computer or mobile device for updates
• Easily find replacements by checking who prefers certain shifts
• Send urgent SMS alerts for immediate employee contact
• Allow employees to pick up open shifts
• Employees can request time off, and approved requests automatically update the schedule
• Wide notification options for both managers and employees
• Track which employees have viewed and confirmed schedules
• Export updated schedules automatically to Google Calendar and Outlook
• Print and export data for all or selected departments/locations
• Monitor changes to schedules and see who made them and when
• View scheduling statistics and check for conflicts
• Export schedule data for use in other systems (e.g., payroll).