Schedulefly Review

Schedulefly is a staff scheduling and communication tool designed for restaurants of any size. Its main features include staff scheduling, forecasting, messaging, job postings, and information storage. In addition to the desktop version, Schedulefly is also available for staff on mobile devices. It encourages communication between restaurant managers and employees through an integrated message board, which can be used to share important updates. Simple or scheduled reminders are sent via email every day. Time-off and shift-swap requests can be managed remotely, and restaurant owners or managers can track labor costs, payroll, shift changes, and more.
The dashboard provides staff with a weekly overview of their schedule, including details such as shift times and locations.

SCHEDULEFLY – TUTORIAL

SCHEDULEFLY – FEATURES

• Simple staff scheduling: create and publish staff schedules online. Schedules are automatically sent to the team via SMS/email, depending on preferences. Staff can view the entire schedule anytime.
• Powerful communication tools and unlimited text messages: provides a private and secure platform for teams to communicate and share messages/announcements via SMS and email.
• Daily reminders: a practical morning email listing all employees scheduled that day, including contact details. It also includes manager notes (reservations, reminders) and staff birthdays. Reminders for important staff-related dates can also be scheduled.
• Easy shift swaps: staff can accept/decline available shifts online. Approved changes are updated automatically, with alerts sent to those involved. Managers can easily track who made or approved changes.
• Time-off requests: staff can record their availability and submit time-off requests, which are visible to schedulers when creating schedules.
• SMS alerts: text and email notifications are sent when schedules are published or modified.
• Multi-unit dashboard: offers a complete overview for multi-location operators. Send messages to all locations with one click, and switch seamlessly between locations with a single login.
• Employee database: always-available access to employee notes and critical information, organized by position. Includes phone numbers, email, emergency contacts, etc., all in one place. A staff directory is accessible to employees for easy reference.
• Fly Notes (Manager Logbook): managers can post and share notes, reservations, events, tasks, etc., with the management team.
• Documents and files: upload and share manuals, guides, menus, and more with staff. Track who downloads/reads these important files.
• Robust reporting: monitor projected labor costs based on scheduling. Enter daily/weekly sales forecasts to track labor as a percentage of sales. Additional reports include site activity, time-off requests, staff logins, payroll reports, and more.
• Job postings: create job listings for open positions and share them with staff or externally. When someone applies, managers are notified via email, and applicant details (including resumes) are stored for review.
• Google Calendar integration: sync schedules with Google Calendar for reminders of upcoming shifts.
• iOS and Android apps: available on the App Store and Google Play, allowing staff to manage schedules, messages, and more from mobile devices.